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Фрагмент инструкции
Each submenu choice is explained in greater detail in subsequent sections of this booklet. To select and set your personal mailbox options, you will press Activity Menu, and select from these submenus: 1. Mailing list submenu 1 To create a list 2 To scan an existing list 3 To modify a list 2. Personal directory submenu 1 To create a directory 2 To review a directory 3. Fax option submenu 1 Select a default print number Y or N Turn autoprint on or off 9 Select autodelete Y or N Turn autodelete on or off 4. Password 5. Account name 6. Addressing options submenu 1 Address before record (ABR) on or off 7. Call answer options 1 Call answer on/off 5 from the One personal mailbox option is not explained later, 7 1 call-answer on/off. If you are away from your telephone for extended periods (illness, vacation, sabbatical, etc.), you may wish to turn your call answer capability off so your mailbox doesn’t fill up. To administer your call answer options, see 7 above. NOTE: Because the system doesn’t signal a caller that call answer is off, compose a greeting that tells callers when call answer is disabled and, if you wish, other options for reaching you. How to Log In Your system administrator establishes your extension or telephone number and a default password for login and assigns a system mailbox-access number, your system extension.You should receive directions specific to your system priorto logging in. After you dial the system extension and enter your extension and the default password, you are at the Activity Menu. The system voice prompts tell you what to do and what your options are. At any time, press * H * 4 ) to get information about your current options. Creating or Changing Your Password After logging in to your mailbox the first time, replace the default password with your personal password. To change your password any time after logging in: 1. Press 5 4 from the Activity Menu. 2. Enter new password (up to 15 digits) and press # . 3. Re-enter new password and press # . ! CAUTION: To ensurethe securityof yourmessages andthe system, do notusea password that uses: ¦ Ascending or descending digits (for example, 1234 or 4321) ¦ The same digits (for example 0000) ¦ Digits corresponding to your name or initials (for example, 5646 for John) ¦ The current year (for example, 1993) ¦ The same number as your extension (for example, extension 3455, password 3455) ¦ A reverse extension (for example, extension 3455, password 5543) ¦ Numbers that identify you, such as your social security number, employee ID, room number, or department ¦ A programmable function key or speed-dial key. NOTE: Change the default password to your personal password immediately after you log in to the system the first time. Recording Your Name Record your name to replace the system greeting for your mailbox. Callers hear your voice speaking your name and feel comfortable about leaving messages. You can record your name any time after logging in. 1. Press 5 5 from the Activity Menu. 2. Say your name after the tone. 3. Press 1 4. (Optional) Press one of the following: to re-record (return to step 2). to play back. to approve. NOTE: This capability may not be available on your system. 5. Press1 2 3 # + Tips Usually, you don’t have to wait for the voice prompts; you can dial through them to enter a command, without waiting, from anywhere in the system. You can’t dial through error messages and important announcements the system wants you to hear. When you try to dial through prompts at these times, you hear a beep. After leaving a call answer message for someone else, access your own voice mailbox by pressing ( ).* R * 7 Creating Your Personal Greeting Your system allows you to record and store several personal greetings, each for a specific situation. You can manually activate each greeting as needed (basic mode), or you can keep a number of greetings active at once. See “How to Create Multiple Personal Greetings.” Recording Your Basic Greeting 1. Press3 from the Activity Menu. 2. Listen to a summary of active greetings. 3. Press1 to record or re-record a greeting. 4. Enter a number (1 to 9) for the greeting. 5. Speak greeting at the tone. 6. (Optional) To edit your greeting: Press 1 to stop recording or pause. Press one of the following: 1 Continue recording. Play back. ( 2 3 * D ) Delete (and begin again). * 3 7. Press # to approve. 8. Do one of the following: ¦ Press# to leave the greeting inactive. ¦ Follow the prompts to activate the greeting. Composing a Single Voice-fax Extension Greeting Fax messaging is a new capability and many callers will be unfamiliar with it at first. Callers will find it helpful if you record a greeting that briefly instructs them about your fax messaging. Explain how to transmit a fax: “This is Richard Hyatt at Gobels & Nixon. I’m away from my desk; please leave a message at the tone. If you want to include a fax with your message, press START on your fax machine when you finish speaking. If you want to send o...