Changing the default scan settings To avoid having to customize the scan settings for each job, you can set up default scan settings for each scan type. 1 Press Scan/Email. 2 Press Menu until Scan Setup appears on the bottom line of the display and press OK. 3 Press OK when Change Default appears. 4 Press the Scroll buttons until the scan type you want appears and press OK. 5 Press the Scroll buttons until the scan setting option you want appears and press OK. 6 Press the Scroll buttons until the desired status appears and press OK. 7 Repeat steps 5 and 6 to change other settings. 8 To change the default settings for other scan types, press Back and repeat from step 4. 9 Press Stop/Clear to return to Standby mode. Setting up Address Book You can set up Address Book with the email addresses you use frequently via SyncThru™ Web Service and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address Book. Registering speed email numbers 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Machine Settings and E-mail Setup. 3 Click Local Address Book and ADD. 4 Select a location number and enter the user name and e-mail address you want. 5 Click Apply. Note You can also click Import and obtain your address book from your computer. Configuring group email numbers 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Machine Settings and E-mail Setup. 3 Click Group Address Book and ADD. 4 Select a group number and enter the group name you want. 5 Select speed email numbers that will be included in the group. 6 Click Apply. Using Address Book entries To retrieve an email address, use the following ways: Speed email numbers When you are prompted to enter a destination address while sending an email, enter the speed email number at which you stored the address you want. • For a one-digit speed email location, press and hold the corresponding digit button from the number keypad. • For a two- or three-digit speed email location, press the first digit button(s) and then hold down the last digit button. 8.4 If you are an CLX-3160FN user, you can also press the speed buttons at which you stored the address you want. You can also search through memory for an entry by pressing Address Book. See page 8.4. Group email numbers To use a group email entry, you need to search for and select it from memory. When you are prompted to enter a destination address while sending an email, press Address Book. See page 8.4 Searching Address Book for an entry There are two ways to search for an address in memory. You can either scan from A to Z sequentially or search by entering the first letters of the name associated with the address. Searching sequentially through memory 1 If necessary, press Scan/Email. 2 Press Address Book until Search & Send appears on the bottom line of the display and press OK. 3 Press the Scroll buttons until the number category you want appears and press OK. 4 Press OK when All appears. 5 Press the Scroll buttons until the name and address you want appears. You can search upwards or downwards through the entire memory in alphabetical order. Searching with a particular first letter 1 If necessary, press Scan/Email. 2 Press Address Book until Search & Send appears on the bottom line of the display and press OK. 3 Press the Scroll buttons until the number category you want appears and press OK. 4 Press the Scroll buttons until ID appears and press OK. 5 Enter the first few letters of the name you want and press OK. 6 Press the Scroll buttons until the name you want appears and press OK. Printing Address Book You can check your Address Book settings by printing a list. 1 Press Address Book until Print appears on the bottom line of the display. 2 Press OK. A list showing your speed button settings, and the speed/group email entries print out. 8.5 9 Faxing (CLX-3160FN only) The fax feature is available only on the CLX-3160FN. This chapter gives you information about using your machine as a fax machine. This chapter includes: Sending a fax • Setting the fax header • Adjusting the document settings • Sending a fax automatically • Sending a fax manually • Confirming a transmission • Automatic redialing • Redialing the last number Receiving a fax • Selecting the paper tray • Changing receiving modes • Receiving automatically in Fax mode • Receiving manually in Tel mode • Receiving manually using an extension telephone • Receiving automatically in Ans/Fax mode • Receiving faxes using DRPD mode • Receiving in secure receiving mode • Receiving faxes in memory Other ways to fax • Sending a fax to multiple destinations • Sending a delayed fax • Sending a priority fax • Forwarding faxes Sending a fax Setting the fax header In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, co...
)
