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3 Click Add to create the new template. The template will appear in the Templates list on the left hand side. Name / Format 4 To select the name and the format of the scanned document, click Edit. Enter a name for the scanned document and choose the format from: PDF, Multi-Page TIFF, TIFF, JPEG-JIF or XPS. Click Apply. Destination Services 5 The scan can be sent to a file repository setup by the System Administrator or transmitted as a fax if Server Fax is enabled on the device. Click File and/or Fax as appropriate. If you click File, select the file repository to which your scanned images will be sent. Document Management Fields 6 If you wish to add data to assist document management of your scanned images, click Add and complete the appropriate information. Scan Options 7 To change the scanning options click Edit. You will be able to set 2-Sided, Original Type and advanced scanning settings such as Lighten/Darken, Color Options, Original Input and Resolution. You may also choose to print a confirmation report and store a job log with the image. 8 When you have made your selections, click Apply. quick use guide Sending an E-mail face up into the Document Feeder. English Load the documents to be E-mailed either face down on the Document Glass or 2 Press the Services Home button on the Control Panel. 3 Select E-mail. 4 Select From and enter the address you want to appear in the From field of the E-mail. NOTE: This field may have been preset by the Administrator and may not be editable. 5 Select New Recipients, enter the E-mail address of the recipient and select Add. If an address book has been set up, select Address Book and enter the name of the recipient. The address book will be searched and the recipient can be selected from the resulting list of names. Multiple recipients can be added to the send list in this way. 6 Select any setting appropriate for your document from either the E-mail, Advanced Settings, Layout Adjustment or the E-mail Options tabs. E-mail Advanced Settings LayoutAdjustment E-mail Options Output Color - Black and White or Color Lighten/Darken - Lighten or darken the image Original Size - Set size of original File format - PDF, TIF, JPEG or XPS 2-Sided Scanning - Original can be 1 or 2 sided Background Suppression - Suppress dark backgrounds Edge Erase - Scan the complete page Reply To - Set E- mail address Original Type - Text or photo Quality/File Size - Optimum quality versus file size Message - Enter message contents Resolution - From 72x72 to 600x600 dpi Press Start to scan your document and send it as an attachment to an E-mail. NOTE: To confirm the job, press the Job Status button on the Control Panel. The job will be displayed in the job queue. quick use guide Enhance your Phaser’s productivity The Phaser 3635MFP is a powerful multi function device with many digital functions integrated into one sleek system. It is designed to support large workgroups in different production environments. You can do more with less and streamline your workflow with these productivity enhancing features. quick use guide Customize your device The machine can be setup to reflect your office’s workflow. For example, the initial screen you see when you walk up to the machine can be either the Machine Status, Job Status, Services Home or one of the Services. Default settings for each of the Services can be set to your own requirements such as the default paper tray, customized reduction ratios and 2-sided copying to save on paper. To explore the options, access Tools and explore the Screen Defaults and System Settings. On-line Address Book The Address Book comes in handy when you have built up a list of frequent fax or mail recipients. Use this feature to program the Address Book with recipients’ details like E-mail address or fax numbers. Address Numbers registered for the Address Book can also be used as speed dial codes. If configured, your machine is able to support both company (LDAP) and Local Address books. Local address books can be imported from a .csv file in Internet Services > Properties > Services > E-mail Settings. Remote Administration Your multi function machine contains its own CentreWare Internet Services site. The site is accessed from your web browser. As a user, you can obtain information about the machine, and any jobs sent to the machine, from the comfort of your own desktop. The various tabs on the web page contain different options to assess the status of the machine, media it contains, jobs in queue and Administrator setups. You can even send a print- ready job over the Internet with this feature. Simply open your web browser and enter the IP address of the device. English quick use guide 31 Send paper documents as E-mail Scanned documents can be sent as E-mail attachments to a specified E-mail recipient or recipients. Access to the E-mail features is gained using the Services Home button on the Control Panel and the E-mail option on the display. This is an excellent feature...