Оценок - 5, средний балл: 4.6
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Фрагмент инструкции
Pages describing items related to what you are currently doing. See these pages as required. 6 1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1 1. MANAGING ADDRESS BOOK..............................................................................................8 • About Managing Contacts in Address Book........................................................................................8 • Registering Contacts...........................................................................................................................9 • Editing Contacts ................................................................................................................................12 • Deleting Contacts..............................................................................................................................14 • Searching Contacts...........................................................................................................................16 2. MANAGING GROUPS.........................................................................................................20 • About Managing Groups in Address Book........................................................................................20 • Creating New Group .........................................................................................................................21 • Editing Groups ..................................................................................................................................24 • Deleting Groups ................................................................................................................................30 • Searching Groups .............................................................................................................................32 7 1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book 1 The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are used for Facsimile and Scan to E-mail. In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact. Also you can specify the option settings for the fax transmission in each contact, such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings. • You can register the E-mail addresses in the Address Book, however, you can use them to specify the destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed. • You can register the fax numbers in the Address Book, however, you can use them to specify the destinations for fax transmission only when the optional Fax unit is installed. In the Address Book button menu, you can perform following operations to manage contacts. • • P.9 “Registering Contacts” • .. P.12 “Editing Contacts” • .. P.14 “Deleting Contacts” • .. P.16 “Searching Contacts” You can import and export address book data in CSV format from the TopAccess administrator mode. For details, please see the TopAccess Guide. 8 1.MANAGING ADDRESS BOOK (ADDRESS MENU) Registering Contacts The following procedure describes how to register new contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel. 1 • The ADDRESS BOOK screen is displayed. 3 Press undefined button that you want to register new contact and press the [ENTRY] button. • The ADDRESS BOOK REGISTRATION screen is displayed. If the touch panel does not display an undefined contact, press the [Next] button to display the next screen. 9 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press each button on the touch panel to enter following contact information. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. • [LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the touch panel. • [FAX NO.] — Enter the fax number of the contact. • [2ND FAX] — Enter the second fax number of the contact. • [E-MAIL] — Enter the E-mail address of the contact. • [CORP.] — Enter the company name of the contact. • [DEPT.] — Enter the department name of the contact. • [KEYWORD] — Enter the keyword of the contact. This keyword can be used to search for this contact. • You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either the [FAX NO.] or [E-MAIL] button to register the contact. • Press the [MONITOR/PAUSE] button to enter “-” in [FAX NO.] and [2ND FAX]. If you enter “-” in them, three seconds pause is added for dialing the fax number. When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys and press the [ENTER] button to set the entry. 5 Press the [OPTION] button to specify the default settings for a fax transmission. This is ...
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