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Фрагмент инструкции
Accessed Delivered and listened to. Undeliverable Can't be delivered, usually because the recipient's mailbox is full. You can listen to, re-address, and rerecord the message. Filed Copies and saves the outgoing message to re-send and/or modify. You can check the status of outgoing messages. Or you can select, modify, and resend them. Checking the Status of Messages You've Sent To check the status of outgoing messages: 1. Press 4 from the Main Menu. 2. Listen to the first category and message header. 3. Press any or none of the following: 0 Listen to the message. 1 Modify/resend modified messages. 2 3 Play back the message header. * D ( * 3 ) Delete and skip to the next message. 2 2 Return to previous messages. # Save and skip to the next message. * # Skip to the next message category. NOTE: For delivered or accessed messages, you can listen to the headers only. After you review an accessed message header, the system deletes the header automatically. Changing and Resending a Message 4. Press 1 to change and/or re-send the selected message. · Press # to resend the message as is. · To change the message: a. Press 1. b. Speak the message at the tone. c. (Optional): To edit, press one of the following: 1 Continue recording. 2 3 Play back. * D ( * 3 ) Delete (and begin again). d. Press # to approve. Resending a Message 5. For filed and undeliverable messages: a. Enter address(es) or list via *L ( *5 ). b. Press ## to approve and send immediately, or enter delivery options and press #. For undelivered messages: a. Enter additional addresses and press #. b. Press *1 to review and edit original addresses. c. Change delivery times or options. + Tips You can change/resend three types of outgoing messages: Undelivered (scheduled for future delivery) Undeliverable (incorrect address or recipient's mailbox is full) Filed Press # # to resend an undelivered message to the original recipient only. If you resend a filed message, it leaves the file cabinet portion of your mailbox. You must file a copy again to retain it. Log into Record / modify mailbox Skip Skip to next category Listen Delete Change/ send again new message Listen to header Check status Approve and resend of outgoing existing message messages 4existms CJL 032696 Checking Status of Messages You've Sent Create a Personal Directory You can create a personal directory of abbreviated names (aliases) for frequently used addresses. It's essentially a sophisticated speed-dialing feature. NOTE: You must be addressing by name *A ( *2 ) to use an alias as an address. Creating and Appending a Directory 1. Press 521 from the Main Menu. 2. Enter an address and press #. You can enter most addresses in your personal directory using name or number addressing. However, you must identify an email-only user with name addressing. 3. Listen to your entry's address. If the name is incorrect, press *D ( *3 ) to delete and repeat step 2. 4. Enter your abbreviated version of the address (up to 10 characters) and press #. 5. Repeat Steps 2 to 4 to add more names to your personal directory. 6. Press # to approve. Log into mailbox Personal Alternate options addressing Approve Add admin. Personal directory Delete Enter Delete entries Review all entries Review specific entries Repeat as necessary Enter Enter Name Extension Alias 4pdo LJK 032696 Create a Personal Directory Reviewing and Deleting Entries from a Directory 1. Press 52 from the Main Menu. 2. Press: • 2 to review all aliases. While listening to each entry, press: # Skip to the next alias. * D ( * 3 ) Delete. 2 2 Return to the previous alias. # # Stop reviewing. • 3 to review specific aliases: a. Enter an alias to review and press #. b. Listen to the corresponding address. c. Press *D ( *3 ) to delete. d. Repeat for more aliases. e. Press *# to stop reviewing. 3. Press *R ( *7 ) to return to the Main Menu. + Tips The system refers to your personal directory automatically each time you enter a name address. The system doesn't care what numbers or letters you use for each alias. A common method is to use two- or three-letter abbreviations that use people's initials. For example, for Mel F. Lewis, you might enter M F L instead of the longer name. You can also use an alias when transferring out of the system with * T ( * 8 ). How to Use Directory Assistance If you know the name of a person, you can use directory assistance to find that person's extension. If you know the extension, you can use directory assistance to find the name of the person with that extension. 1. Press **N ( **6 ) from anywhere in the system. 2. Do one of the following: • To hear the extension number associated with a name, enter the name (last name first, with no spaces between the first and last name), then press #. • To hear the name associated with an address, press *A ( *2 ), enter the address, then press #. + Tips The extension you hear associated with a name is not always the entire address. Add the appropriate prefix numbers for users on remote systems....
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