Feature Summary Asterisk (*) indicates default settings. System announces: Description/directions: “Set Outgoing Message” See “Record Your Announcement” on page 21. “Set Security Code” 19 * Set the remote access code you will use to access features and functions of the answering system from a touch tone phone. “Set Day and Time” Set the clock: After you set the day, repeat Steps 3 and 4 in “Answering System Feature Setup” to set hours and minutes. “Set Audible Message Alert” Off * On When Message Alert is turned on, the base beeps once every 10 seconds when new messages have been received. “Set Announce Only” Off * On When you turn on Announce Only, callers hear your announcement, but cannot leave a message. “Set Call Screening” On * Off When this feature is set to On, you can hear messages at the base as callers are recording them. “Set Number of Rings” 2 4 * 6 Toll Saver Choose how many times the phone will ring before the system answers a call. With Toll Saver active,the system answers after two rings when you have new messages and after four rings when you have no new messages. ANSWERING SYSTEM OPERATION Listen To, Save & Delete Messages The system automatically saves your messages until you delete them, and can store approximately 15 minutes of messages, memos, and announcements (up to a maximum of 99 messages). After playing a message, the system announces the day and time it was received. While the message plays, the Message Window displays the number of the message. After playing the last message in a mailbox, the system announces “End of messages.” If the system has less than five minutes of recording time left, it announces remaining time. To play and delete messages, either press and release the appropriate button or hold it down for more than two seconds as indicated below. The system beeps while a button is held down. Play Messages Press to play new messages in a mailbox; press again to play old messages (if any). New messages must be played before old messages can be reviewed. Press to skip to the next message; hold to speed up playback. Delete Messages • Press to delete the message that’s playing. • Hold, then press a MAILBOX button to delete all messages in that mailbox. • You cannot delete a message until it’s been reviewed; deleted Message Window Adjust Playback Volume messages cannot System beeps three times be recovered. at highest or lowest setting. ANSWERING SYSTEM OPERATION Call Screening/Intercept 1 Make sure the answering system and the Call Screening feature are on (see page 22). 2 If you decide to take the call, press Lor lon the handset. 3 If you pick up an extension phone during the announcement and the announcement does not stop right away, press and release the telephone switchhook. Record a Memo You can record a memo up to four minutes long to store as an incoming message. 1 Press and release M. 2 Press a MAIL BOX button to select a mailbox for the memo. After the beep, speak toward the microphone. 3 To stop recording, press the MAILBOX button again. Connect with the Answering System You can access many features of this system remotely from a touch tone phone. 1 Dial your telephone number. 2 When the system answers, press #, then enter your Remote Access Code (preset to 19). The system beeps twice. 3 Within two seconds, enter a remote command (see “Remote Access Commands” on page 25). 4 Press *0to exit remote operation. Voice Menu The system has voice prompts to help you with remote operation. Press *5to hear the menu while remotely connected to the answering system. ANSWERING SYSTEM OPERATION Remote Access Commands Function: Command: Play messages in a mailbox Press #, then the appropriate mailbox number (1, 2, or 3). The system plays new messages. If there are no new messages, the system plays old messages. Repeat a message Press #4while message is playing to return to message beginning; each press goes back another message. Skip a message Press #6while message is playing; each press advances another message. Stop Press #5. Save messages Hang up. Delete message Press #9while message is playing. Review announcement Press #7; system plays announcement, then beeps. Record announcement Press *7; after beep, record announcement, press #5to stop. System plays back announcement. Record memo Press *8; then mailbox number where you want memo recorded; speak after beep; press #5to exit. End remote access call Press *0. Turn system off Press #0; the system announces, “The machine is off.” Press #0again to turn the system back on. Turn system on When system is off, it answers after 10 rings and announces, “Please enter your security code.” Press #, then enter your remote access code. NOTE: The remote access call will automatically end after 20 seconds without a key press (other than when recording or playing messages or announcements). ANSWERING SYSTEM OPERATION Message Window Display Window Displays: When: 0 No new messages in a...
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